Coronavirus – Is your business prepared?

Given the recent concerns and possible government quarantine plans – how prepared is your business for when your staff cannot work at the office? 

You might think that if things get worse, your business will grind to a halt with all staff unable to work. However, there are actually a few ways that you can ensure you and your staff are able to work from home, keep on top of the necessary tasks and communicate with each other effectively. 

Cloud Solutions 

The easiest and most reliable method. Most major applications nowadays offer a cloud-based solution, Office 365, Sage, SharePoint etc. Many systems are in fact purely cloud-based. 
Using cloud tools such as Instant Messaging, Microsoft Teams or others can ensure collaboration between employees doesn’t suffer just because they aren’t in the same building. 

As long as there is an internet connection, these online programs work the same anywhere. 

Virtual Private Network (VPN) 

If you don’t use intensive programs such as Sage, and just need users to access data on network drives on the server. These secure connections allow staff to work as though they are in the office. 

Remote Desktop Connection (RDP) Combined with a VPN 

There are 2 Options  

1\ A Remote Desktop Server  

2\ A dedicated desktop at work that is powered on. Typically, the user’s work computer. 

These solutions allow users to connect and work in the exact same manner as though they were at the office. Only the screen is transmitted across the internet. 
This means you can work on any systems that would otherwise function slowly across an internet connection. 
Some companies don’t wish to utilise cloud solutions and prefer using on-premise applications. These businesses would benefit from such a solution. 

Voice Over IP Systems (VOIP) 

Having a VOIP phone solution means you can easily forward calls to mobiles or have VOIP handsets at staff homes. This can be a physical handset or a softphone running on your computer or smart phone. This ensures your staff can make and take calls for your business from home. 

What measures have you put in place when staff cannot make it in? 

It is not just the coronavirus that can cause this! 
How many times would your staff and business have benefited from the ability to work from home due to weather difficulties, childcare issues, broken down vehicles and more? 

Given the range of options available there is no reason to have no measures in place for these eventualities. 

If you would like to review your remote-working options, please call us on 02476 102030 and we would be more than happy to help.